Internal Controls over Financial Reporting
The Company´s external financial reporting process, internal control, and risk management systems are briefly described in this section. The main focus is on financial accounting and related controls.
Financial Reporting Organization
The financial management of the Company is responsible for organizing the accounting, money transactions, and other daily financial operations of the companies belonging to it as well as organizing the internal reporting that supports the business.
The tasks of the Company´s financial administration consist of, inter alia, monthly consolidation of the Group entity, preparation of quarterly financial reports and consolidated financial statements, management and investment of monetary assets of the Group, management of liabilities, protection against exchange risk, and transfer pricing. The finance function of the Company implements operative supervision under the CFO who reports any supervisory findings to the Audit Committee. The tasks and responsibilities of the accounting function of the parent company and each subsidiary are included in the job descriptions of the teams and employees.
Financial Reporting Systems
Consolidated financial statements are prepared by using the chosen consolidation tool. The accounting of the Group´s subsidiaries is done by using the local accounting systems from which the actual figures are reported either manually or by automatic transfer to the group consolidation system. The accounting system in use includes general ledger accounting, accounts payables, and accounts receivables. Current assets and payroll accounting are organized through various programs or purchased as an outsourced service. Purchase invoices are circulated through an electronic invoice processing system. Global forecasts and budgets are prepared by using the forecast and reporting program.
The Company´s internal control mechanisms are based on policies, instructions, limited process descriptions, authorization matrix, financial reporting review meetings, and segregation of key accounting duties.
Compliance processes are in place at all levels of the organization to ensure that all applicable laws, regulations, internal policies, and ethical values, including sustainability, are adhered to. The management and businesses are responsible for following up on developments in legislation and regulations in their respective areas and communicating them to the organization. The members of the Management Group are responsible for setting up adequate compliance controls and compliance-related training in their units. The CLO of the Company coordinates the appropriateness and compliance of the compliance processes.