The General Meeting

The General Meeting is the highest decision-making body of Bittium, where the shareholders participate in the supervision and control of Bittium by using their right to speak and vote. The most important tasks of the General Meeting are, among others, the election of the Board of Directors and the adoption of the Annual Accounts. Other tasks of the General Meeting appear from the Articles of Association of the company and from the Finnish Companies Act. The company shall convene one Annual General Meeting for each financial period. An Extraordinary General Meeting shall be convened when necessary.

Meetings:

The Annual General Meeting 2017

The Annual General Meeting of Bittium Corporation will be held on Wednesday, April 12, 2017 at 1.00 p.m. at the address the University of Oulu, Saalastinsali, Pentti Kaiteran katu 1, 90590 Oulu, Finland.

Registration to the General Meeting 2017

Each shareholder, who is registered on 31 March 2017 in the shareholders' register of the company held by Euroclear Finland Ltd, has the right to participate in the General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders' register of the company.

A shareholder, who is registered in the shareholders' register of the company and who wants to participate in the General Meeting, shall register for the meeting no later than on Friday 7 April 2017 by 10 a.m. by giving a prior notice of participation. The notice has to be received by the company before the end of the registration period.

Registration to the General Meeting 2017 can be done here, via Euroclear Finland's registration services.

The data security for the registration service has been improved which may lead to unsuccessful registration when using a web browser with inadequate data security. If this occurs, the browser displays an error message indicating that the connection could not be established. If this should happen, please register for the Annual General Meeting by telephone by calling +358 40 344 3322.

Registration via Euroclear Finland's registration services will start on March 2, 2017 at 10 a.m.

You can register to the Annual Genaral Meeting also by:

  • telephone +358 40 344 3322 or +358 40 344 5425 on weekdays between 9.00 a.m. and 3.00 p.m.;
  • telefax; +358 8 343 032; or
  • regular mail to the address Bittium Oyj, Yhtiökokous, Tutkijantie 8, 90590 Oulu, Finland.


A holder of nominee registered shares is advised to apply the instructions presented in the Notice to the General Meeting.

Description of the registration file

In the registration procedure to the General Meeting of Bittium Corporation, personal data of the shareholders is collected, such as the personal identity code and the number of the book-entry account. The information will not be used for any other purposes than for identifying the shareholder and for confirming the shareholding. The technical provider of the registration system is Euroclear Finland Oy. The full description of the registration file is available here.

Important dates

The record date for the General Meeting is Friday March 31, 2017.

Registration for the General Meeting shall be done no later than on Friday 7 April 2017 by 10 a.m.

The General Meeting of Bittium Corporation will be held on Wednesday 12 April 2017 at 1 p.m. at the University of Oulu, Saalastinsali, at the address Pentti Kaiteran katu 1, 90590 Oulu, Finland. The reception of persons who have registered for the General Meeting and the distribution of voting tickets will commence at 12.30 p.m. Coffee will be served after the meeting.

Stock Exchange Releases related to the General Meeting 2017

Notice to the General Meeting has been released on March 2, 2017.

Resolutions by the General Meeting: Resolutions will be published after the closing of the General Meeting on April 12, 2017.

Assembly of the Board of Directors: The elections by the Board of Directors concerning the Chairman of the Board and the compositions of the Board committees, if any, will be published after the Board's assembly meeting.

2017

Annual General Meeting invitation and materials

Annual General Meeting stock releases

The Annual General Meeting 2016

The Annual General Meeting of Bittium Corporation was held on April 19, 2016 at 1.00p.m. at the address the University of Oulu, Saalastinsali, Pentti Kaiteran katu 1, 90570 Oulu, Finland.

Decisions of the Annual General Meeting:

  • The Annual General Meeting approved the annual accounts for the financial year 2015 and discharged the Company's management from liability.
  • The Annual General Meeting decided in accordance with the proposal of the Board of Directors to pay EUR 0.05 per share as dividend based on the adopted balance sheet for the financial period January 1, 2015 - December 31, 2015 and EUR 0.25 per share as additional dividend. The dividend will be paid to the shareholders registered in the company's register of shareholders maintained by Euroclear Finland Ltd on the dividend record date Thursday, April 21, 2016. The dividend will be paid on Thursday, April 28, 2016.
  • The Annual General Meeting decided that the Board of Directors shall comprise five (5) members. 
  • Ms. Kirsi Komi, Mr. Seppo Mäkinen, Mr. Juha Putkiranta, Mr. Staffan Simberg and Mr. Erkki Veikkolainen were elected members of the Board of Directors for a term of office expiring at the end of the next Annual General Meeting.
  • At its assembly meeting held on April 19, 2016, the Board of Directors has elected Mr. Erkki Veikkolainen as the Chairman of the Board. 
  • Further, the Board has resolved to keep the Audit and Financial Committee with Mr. Staffan Simberg (Chairman of the committee) and Ms. Kirsi Komi as committee members and the former Chairman of the Board of Directors Mr. Seppo Laine was invited to the committee as external advisor of the Board of Directors.
  • The following monthly remuneration shall be paid to the members of the Board of Directors: to the chairman of the Board of Directors EUR 3,500 and to the other members of the Board of Directors EUR 2,000 each. In addition, the members of the Board of Directors are entitled to compensation for attending Board Committee meetings as follows: the chairman of the Committee EUR 600 for each meeting and other Committee members EUR 400 for each meeting. Travel expenses of the members of the Board of Directors shall be reimbursed in accordance with the Company's travel policy. 40 per cent of the total amount of the monthly remuneration will be paid as lump sum in Bittium Corporation's shares acquired at a price formed in public trading, and the shares will be acquired according to a share purchase program prepared by the company.
  • Ernst & Young Oy, authorized public accountants, was re-elected auditor of the Company for a term of office ending at the end of the next Annual General Meeting. Ernst & Young Oy has notified that Mr. Juhani Rönkkö, authorized public accountant, will act as responsible auditor. It was decided that the remuneration to the auditor shall be paid against the auditor's reasonable invoice.
  • The General Meeting authorized the Board of Directors to decide on the repurchase of the Company's own shares.
  • The General meeting authorized the Board of Directors to decide on the issuance of shares and other special rights entitling to shares.


Read more: The decisions of the Annual General Meeting 2016 (stock exchange release, April 19, 2016)

Annual General Meeting invitation and materials

Annual General Meeting stock releases

The Extraordinary General Meeting 2015

On August 24, 2015 the Board of Directors of Bittium Corporation has given a notice to the shareholders of Bittium Corporation to an Extraordinary General Meeting to be held on Monday, September 14, 2015 at 1 pm. at the University of Oulu, Saalastinsali, at the address Pentti Kaiteran katu 1, 90570 Oulu, Finland.

Decisions of the Extraordinary General Meeting:

  • The Extraordinary General Meeting decided in accordance with the proposal of the Board of Directors that the Company repurchases its own shares and stock options 2008C entitling to Shares by means of a voluntary public tender offer made to all shareholders and holders of Stock Options.
  • Kirsi Komi, Juha Putkiranta and Seppo Mäkinen were elected as new members of the Board of Directors for a term commencing on November 5, 2015 and continuing until the close of the next Annual General Meeting.


Read more: The decisions of the Extraordinary General Meeting 2015 (stock exchange release, September 14, 2015)


Important Legal Information

You have entered the internet site which Bittium Corporation ("Bittium" or the "Company") has designated for the publication of certain documents and information in connection with its public tender offer for certain of its own shares and stock options (the "Offer").

In order to access further information in connection with the intended offer, visitors of this website are requested to confirm, at the bottom of this page, notice of the following legal information.

The Offer constitutes a voluntary public tender offer pursuant to the Finnish Securities Market Act (Arvopaperimarkkinalaki, "SMA"). The Offer is not being made, directly or indirectly, in or into the United States or any other jurisdiction where to do so would constitute a violation of the laws of such jurisdiction. The Offer is not being made by the use of the mails or any other means or instruments of interstate or foreign commerce (inter alia, transmission by fax, telephone or internet) in or into the United States, nor by the use of any facility of a national securities exchange in the United States. The Company and the persons acting in conjunction with the Company do not assume any responsibility for compliance with law other than the laws of Finland. Furthermore, the Company and the persons acting in conjunction with the Company assume no responsibility for the non-compliance of third parties with any laws.

With the exception of the offer document (the "Offer Document") relating to the Offer, which is being published in Finland pursuant to the SMA, the announcements and other materials included in this website constitute neither an offer to purchase nor a solicitation of an offer to sell shares or stock options in the Company anywhere in the word.

To the extent that any announcements on this website contain forward-looking statements, such statements do not represent facts and are characterised by the words "will", "expect", "believe", "estimate", "intend", "aim", "assume" or similar expressions. Such statements express the intentions, opinions or current expectations and assumptions of the Company and the persons acting in conjunction with the Company, for example with regard to the potential consequences of the Offer for the Company, for those shareholders of the Company who choose not to accept the Offer or for future financial results of the Company. Such forward-looking statements are based on current plans, estimates and forecasts which the Company and the persons acting in conjunction with the Company have made to the best of their knowledge, but which do not claim to be correct in the future. Forward-looking statements are subject to risks and uncertainties that are difficult to predict and usually cannot be influenced by the Company or the persons acting in conjunction with the Company. It should be kept in mind that the actual events or consequences may differ materially from those contained in or expressed by such forward-looking statements.

By selecting the "I confirm" button, you warrant that:

  • you have read and understood the legal notice above;
  • you are not located in the United States of America and that you are not using any U.S. jurisdictional means in accessing this website;
  • your primary residence or abode is located in Finland or a jurisdiction where you have concluded after seeking independent advice that participating in the Offer does not violate the laws of such jurisdiction;
  • you will not transmit or forward the information contained in the following pages into the United States of America or otherwise to persons whose primary residence or abode is not located in Finland.

The Extraordinary General Meeting 2015

On May 20, 2015 the Board of Directors of Elektrobit Corporation has given a notice to the shareholders of Elektrobit Corporation to an Extraordinary General Meeting to be held on Thursday, 11 June 2015 at 1 pm. at the University of Oulu, Saalastinsali, at the address Pentti Kaiteran katu 1, 90570 Oulu, Finland.

Decisions of the Extraordinary General Meeting:

  • The Extraordinary General Meeting of Elektrobit Corporation approved the sale of the Automotive Business to Continental AG.
  • The Extraordinary General Meeting also resolved to change section 1 of EB's Articles of Association and the name of the company. Implementation of the resolution is subject to the completion of the Transaction approved above in paragraph 6 §.


Read more: The decisions of the Extraordinary General Meeting 2015 (stock exchange release, June 11, 2015)

Extraordinary General Meeting invitation and materials

Extraordinary General Meeting stock releases

Please read the following notice carefully before deciding whether to click on the link below.

Access to the information and documents on this portion of the website is restricted for regulatory reasons. You are requested to review the following information and make the following confirmation each time you seek to access this restricted information. Your confirmation must be true and accurate.

Electronic versions of the materials you are seeking to access are being made available on this webpage by Elektrobit Corporation ("Elektrobit") in good faith and for information purposes only. Elektrobit does not accept any responsibility for any contravention of applicable securities laws and regulations by individuals as a result of false information provided by such individuals.

The documents available on this website are not for distribution directly or indirectly in or into any jurisdiction into which the same would be unlawful and are not directed at persons located in those jurisdictions. By clicking on the link below, you confirm that you are legally permitted to access these documents.

The documents available on this part of the website do not constitute, or form a part of, and should not be construed as, an offer of securities for sale in the United States or any other jurisdiction where it is unlawful to do so, and are not for publication, release or distribution in or into the United States (within the meaning of Regulation S under the United States Securities Act of 1933, as amended (the "Securities Act")). The documents available on this part of the website may not be forwarded or distributed to any other person and may not be reproduced in any manner whatsoever. Any forwarding, distribution or reproduction of such documents in whole or in part is unauthorized. The shares of Elektrobit or W Oyj ("W") have not been and will not be registered under the Securities Act, or with any securities regulatory authority of any state or other jurisdiction in the United States, and may not be offered, sold, pledged or otherwise transferred within the United States, except pursuant to an exemption from, or in a transaction not subject to, the registration requirements of the Securities Act and in compliance with any applicable state securities laws.

Elektrobit has not authorized any offer to the public of securities in any Member State of the European Economic Area other than Finland. With respect to each Member State of the European Economic Area other than Finland and which has implemented the Prospectus Directive (each, a "Relevant Member State"), no action has been undertaken or will be undertaken to make an offer to the public of securities requiring publication of a prospectus in any Relevant Member State. The documents available on this website are not prospectuses for the purposes of the Prospectus Directive. As a result, the securities may only be offered in Relevant Member States (a) to any legal entity which is a qualified investor as defined in the Prospectus Directive; or (b) in any other circumstances falling within Article 3(2) of the Prospectus Directive. For the purposes of this paragraph, the expression an "offer of securities to the public" means the communication in any form and by any means of sufficient information on the terms of the offer and the securities to be offered so as to enable an investor to decide to exercise, purchase or subscribe the securities, as the same may be varied in that Member State by any measure implementing the Prospectus Directive in that Member State and the expression "Prospectus Directive" means Directive 2003/71/EC (and amendments thereto, including the 2010 PD Amending Directive, to the extent implemented in the Relevant Member State), and includes any relevant implementing measure in the Relevant Member State and the expression "2010 PD Amending Directive" means Directive 2010/73/EU. A prospectus prepared in the Finnish language pursuant to the Prospectus Directive and approved by the Finnish Financial Supervisory Authority will be published and, when published, can be obtained from Elektrobit. Investors should not subscribe for any securities referred to in this document except on the basis of information contained in the prospectus.

The documents available on this part of the website speak only as of their date and shall not, under any circumstances, create any implication that the information contained therein is correct as of any time subsequent to the date thereof or that there has been no change in the financial condition or affairs of Elektrobit or W since such date. The documents may be updated from time to time and there is no undertaking by Elektrobit or W to post any such amendments or supplements on this website.

By clicking on the link below to view documents available, you confirm that you have read, understand and agree to comply with all of the restrictions set forth above and you will be deemed to have represented and warranted that:

  1. you are not currently located in any jurisdiction where distribution of the documents available on this website is prohibited or restricted,
  2. it is lawful for you to review and receive copies of the documents on this website, and
  3. you have read, understand and agree to comply with all of the restrictions set forth above.

The Annual General Meeting 2015

The Annual General Meeting of Elektrobit Corporation (EB) was held on April 15, 2015 at 1.00p.m. at the address the University of Oulu, Saalastinsali, Pentti Kaiteran katu 1, 90570 Oulu, Finland.

Decisions of the Annual General Meeting:

  • The Annual General Meeting approved the annual accounts for the financial year 2014 and discharged the Company's management from liability.
  • The Annual General Meeting decided in accordance with the proposal of the Board of Directors to pay EUR 0.04 per share as dividend based on the balance sheet adopted for the financial period January 1, 2014 - December 31, 2014. The dividend will be paid to the shareholders who are registered in the shareholders' register maintained by Euroclear Finland Ltd on the dividend record date Friday, April 17, 2015. The dividend will be paid on Friday, April 24, 2015.
  • The Annual General Meeting decided that the Board of Directors shall comprise five (5) members. 
  • Jorma Halonen, Juha Hulkko, Seppo Laine, Staffan Simberg and Erkki Veikkolainen were elected members of the Board of Directors for a term of office expiring at the end of the next Annual General Meeting.
  • At its assembly meeting held on April 15, 2015, the Board of Directors has elected Mr. Seppo Laine Chairman of the Board. 
  • Further, the Board has resolved to keep the Audit and Financial Committee with Mr. Staffan Simberg (Chairman of the committee), Mr. Seppo Laine and Mr. Erkki Veikkolainen as committee members.
  • The following monthly remuneration shall be paid to the members of the Board of Directors: to the chairman of the Board of Directors EUR 3,500 and to the other members of the Board of Directors EUR 2,000 each. In addition, the members of the Board of Directors are entitled to compensation for attending Board Committee meetings as follows: the chairman of the Committee EUR 600 for each meeting and other Committee members EUR 400 for each meeting. The members of the Board of Directors, who also act as Board members of other companies belonging to the Elektrobit Group, are also entitled to compensation for attending Board meetings of such other group companies as follows: EUR 1,200 for each meeting. Travel expenses of the members of the Board of Directors shall be reimbursed in accordance with the Company's travel policy.
  • Ernst & Young Ltd, authorized public accountants, was re-elected auditor of the Company for a term of office ending at the end of the next Annual General Meeting. Ernst & Young Ltd has notified that Mr. Juhani Rönkkö, authorized public accountant, will act as responsible auditor. It was decided that the remuneration to the auditor shall be paid against the auditor's reasonable invoice.
  • The General Meeting authorized the Board of Directors to decide on the repurchase of the Company's own shares.
  • The General meeting authorized the Board of Directors to decide on the issuance of shares and other special rights entitling to shares.


Read more: The decisions of the Annual General Meeting 2015 (stock exchange release, April 15, 2015)

Annual General Meeting invitation and materials

Annual General Meeting stock releases

The Annual General Meeting 2014

The Annual General Meeting of Elektrobit Corporation (EB) was held on April 10, 2014, at 1.00 p.m. at the address the University of Oulu, Saalastinsali, Pentti Kaiteran katu 1, 90570 Oulu, Finland.

Decisions of the Annual General meeting:

  • The Annual General Meeting approved the annual accounts for the financial year 2013 and discharged the Company's management from liability. 
  • The Annual General Meeting decided in accordance with the proposal of the Board of Directors to pay EUR 0.02 per share as dividend based on the balance sheet adopted for the financial period January 1, 2013 - December 31, 2013. The dividend will be paid to the shareholders who are registered in the shareholders' register maintained by Euroclear Finland Ltd on the dividend record date, Tuesday, April 15, 2014. The dividend will be paid on Thursday, April 24, 2014. 
  • The Annual General Meeting decided that the Board of Directors shall comprise five (5) members. 
  • Jorma Halonen, Juha Hulkko, Seppo Laine, Staffan Simberg and Erkki Veikkolainen were elected members of the Board of Directors for a term of office expiring at the end of the next Annual General Meeting. 
  • At its assembly meeting held on April 10, 2014, the Board of Directors has elected Mr. Seppo Laine Chairman of the Board. 
  • Further, the Board has resolved to keep the Audit and Financial Committee with Mr. Staffan Simberg (Chairman of the committee), Mr. Seppo Laine and Mr. Erkki Veikkolainen as committee members. 
  • The following monthly remuneration shall be paid to the members of the Board of Directors: to the chairman of the Board of Directors EUR 3,500 and to the other members of the Board of Directors EUR 2,000 each. In addition, the members of the Board of Directors are entitled to compensation for attending Board Committee meetings as follows: the chairman of the Committee EUR 600 for each meeting and other Committee members EUR 400 for each meeting. The members of the Board of Directors, who also act as Board members of other companies belonging to the Elektrobit Group, are also entitled to compensation for attending Board meetings of such other group companies as follows: EUR 1,200 for each meeting. Travel expenses of the members of the Board of Directors shall be reimbursed in accordance with the Company's travel policy. 
  • Ernst & Young Ltd, authorized public accountants, was re-elected auditor of the Company for a term of office ending at the end of the next Annual General Meeting. Ernst & Young Ltd has notified that Mr. Juhani Rönkkö, authorized public accountant, will act as responsible auditor. It was decided that the remuneration to the auditor shall be paid against the auditor's reasonable invoice. 
  • The General Meeting authorized the Board of Directors to decide on the repurchase of the Company's own shares as follows. 
  • The General meeting authorized the Board of Directors to decide on the issuance of shares and other special rights entitling to shares.


Read more: The decisions of the Annual General Meeting 2014 (stock exchange release, April 10, 2014)

Annual General Meeting invitation and materials

Annual General Meeting stock releases

The Extraordinary General Meeting 2013

Elektrobit Corporation's Extraordinary General Meeting was held on Wednesday December 4, 2013 at 1.00 p.m. at the University of Oulu, Saalastinsali, at the address Pentti Kaiteran katu 1, 90570 Oulu, Finland. The reception of persons who have registered for the General Meeting and the distribution of voting tickets will commence at 12.30 p.m.

The Extraordinary General Meeting of Elektrobit Corporation (EB) was held on Wednesday December 4, 2013 at 1.00 p.m. at the University of Oulu, Saalastinsali, at the address Pentti Kaiteran katu 1, 90570 Oulu, Finland.

Extraordinary General Meeting Invitation and Materials

The Extraordinary General Meeting resolved in accordance with the proposal of the Board of Directors that on the basis of the financial statements adopted for the financial period ended on December 31, 2012, funds from the invested non-restricted equity fund be distributed to shareholders as a repayment of capital, with the capital repayment amounting to EUR 0.11 per share. The aggregate amount of the distribution based on the number of shares as of the date of the General Meeting would amount to EUR 14,311,096.25. The repayment of capital will be paid to shareholders recorded in the company's register of shareholders maintained by Euroclear Finland Ltd. on the record date of the capital repayment, December 10, 2013. The repayment of capital shall be paid on December 17, 2013.

As a result of the capital repayment the subscription prices of shares pursuant to the series 2008A-C stock options will be reduced with the amount of the capital repayment per share on the record date of the capital repayment in accordance with the terms of the stock options. Hence the share subscription price pursuant to stock options 2008A will reduce to EUR 0.07, pursuant to stock options 2008B to EUR 0.73 and pursuant to stock options 2008C to EUR 0.61.

Read more: Resolutions by the Extraordinary General Meeting and the minutes of the General meeting.

Important Dates

The record date for the General Meeting was Friday November 22, 2013.

Registration for the meeting had to be done no later than on Friday November 29, 2013 by 10.00 a.m. by giving a prior notice of participation.

Extraordinary General Meeting was held on Wednesday December 4, 2013 at 1.00 p.m. at the University of Oulu, Saalastinsali, at the address Pentti Kaiteran katu 1, 90570 Oulu, Finland.

The record date of the capital repayment is December 10, 2013.

The repayment of capital shall be paid on December 17, 2013.

Extraordinary General Meeting invitation and materials

Extraordinary General Meeting stock releases

The Annual General Meeting 2013 

The Annual General Meeting of Elektrobit Corporation (EB) was held on April 11, 2013, at 1.00 p.m. at the address the University of Oulu, Saalastinsali, Pentti Kaiteran katu 1, 90570 Oulu, Finland.

Decisions of the Annual General meeting:

  • The Annual General Meeting approved the annual accounts for the financial year 2012 and discharged the Company's management from liability.
  • The Annual General Meeting decided in accordance with the proposal of the Board of Directors to pay EUR 0.01 per share as dividend based on the balance sheet adopted for the financial period January 1, 2012 – December 31, 2012. The dividend will be paid to the shareholders who are registered in the shareholders' register maintained by Euroclear Finland Ltd on the dividend record date April 16, 2013. The dividend will be paid on April 23, 2013. 
  • The Annual General Meeting decided that the Board of Directors shall comprise five (5) members.
  • Jorma Halonen, Juha Hulkko, Seppo Laine, Staffan Simberg and Erkki Veikkolainen were elected members of the Board of Directors for a term of office expiring at the end of the next Annual General Meeting. 
    • At its assembly meeting held on April 11, 2013, the Board of Directors has elected Mr. Seppo Laine Chairman of the Board.
    • Further, the Board has resolved to keep the Audit and Financial Committee with Mr. Staffan Simberg (Chairman of the committee), Mr. Seppo Laine and Mr. Erkki Veikkolainen as committee members.
  • The following monthly remuneration shall be paid to the members of the Board of Directors: to the chairman of the Board of Directors EUR 3,500 and to the other members of the Board of Directors EUR 2,000 each. In addition, the members of the Board of Directors are entitled to compensation for attending Board Committee meetings as follows: the chairman of the Committee EUR 600 for each meeting and other Committee members EUR 400 for each meeting. The members of the Board of Directors, who also act as Board members of other companies belonging to the Elektrobit Group, are also entitled to compensation for attending Board meetings of such other group companies as follows: EUR 1,000 for each meeting. Travel expenses of the members of the Board of Directors shall be reimbursed in accordance with the Company's travel policy. 
  • Ernst & Young Ltd, authorized public accountants, was re-elected auditor of the Company for a term of office ending at the end of the next Annual General Meeting. Ernst & Young Ltd has notified that Mr. Jari Karppinen, authorized public accountant, will act as responsible auditor. It was decided that the remuneration to the auditor shall be paid against the auditor's reasonable invoice. 
  • The Annual General Meeting authorized the Board of Directors to decide on the repurchase of the Company's own shares. 
  • The Annual General Meeting authorized the Board of Directors to decide on the issuance of shares as well as the issuance of special rights entitling to shares.


Read more: The decisions of the Annual General Meeting 2013 (stock exchange release, April 11, 2013)

Annual General Meeting invitation and materials

Annual General Meeting stock releases

The Annual General Meeting 2012 

Elektrobit Corporation's Annual General Meeting was held on Monday, March 26, 2012 in Oulu, Finland. 

Possible requests from shareholders to put matters, which fall within the domain of the General Meeting, on the agenda of Elektrobit Corporation's 2012 Annual General Meeting shall be sent to Elektrobit Corporation's Board of Directors no later than February 8, 2012. 

The written request, together with an explanation or a draft resolution, shall be sent to: 
Elektrobit Corporation / Legal Department, 
Tutkijantie 8, 
FI-90590 Oulu 

Registration to the General Meeting 2012

Each shareholder, who is registered on Wednesday 14 March 2012 in the shareholders' register of the company held by Euroclear Finland Ltd, has the right to participate in the General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders' register of the company.

A shareholder, who is registered in the shareholders' register of the company and who wants to participate in the General Meeting, shall register for the meeting no later than on Wednesday 21 March 2012 by 10.00 a.m. by giving a prior notice of participation. The notice has to be received by the company before the end of the registration period. 

Registration via Euroclear Finland's registration services will start on February 17, 2012 at 10 a.m..

You can register to the Annual Genaral Meeting also by:

  • telephone +358 40 344 3322 or +358 40 344 5425 on weekdays between 9.00 a.m. and 4.00 p.m.;
  • telefax; +358 8 343 032; or
  • regular mail to the address Elektrobit Oyj, Yhtiökokous, Tutkijantie 8, 90590 Oulu, Finland.


A holder of nominee registered shares is advised to apply the instructions presented in the Notice to the General Meeting.

Shareholders, who have a Finnish book-entry account, may vote in advance on certain items on the agenda of the General Meeting through the above link between 10.00 a.m. on 17 February 2012 and 10.00 a.m. on 21 March 2012. The conditions and instructions relating to the electronic advance voting are available also available in the above link. The shareholder's book-entry account number is required for advance voting. A shareholder voting in advance will not be able to use his/her right according to the Companies Act to request information or a vote, and if matters on the agenda have changed after the beginning of the advance voting period his/her possibility to vote on such items may be restricted, unless he/she is present in the General Meeting in person or by way of proxy representation.  It is not possible to make a counterproposal when voting in advance. Changes to the votes cast in advance may be made through the above link until March 21, 2012 at 10.00 a.m. A shareholder may also make changes to his/her votes at the meeting venue by contacting the registration desk. Such changes are advised to be made before the beginning of the Meeting.

Description of the registration file

In the registration procedure to the General Meeting of Elektrobit Corporation, personal data of the shareholders is collected, such as the personal identity code and the number of the book-entry account. The information will not be used for any other purposes than for identifying the shareholder and for confirming the shareholding. The technical provider of the registration system is Euroclear Finland Oy. The full description of the registration file is available here.

Important dates

The record date for the General Meeting is Wednesday March 14, 2012.

Registration for the General Meeting shall be done no later than on Wednesday 21 March 2012 by 10.00 a.m.

The General Meeting of Elektrobit Corporation will be held on Monday 26 March 2012 at 1.00 p.m. at the University of Oulu, Saalastinsali, at the address Pentti Kaiteran katu 1, 90570 Oulu, Finland. The reception of persons who have registered for the General Meeting and the distribution of voting tickets will commence at 12.30 p.m. Coffee will be served after the meeting.

Stock Exchange Releases related to the General Meeting 2012

Notice to the General Meeting has been released on February 16, 2012. 

Resolutions by the General Meeting: Resolutions will be published after the closing of the General Meeting on March 26, 2012.

Assembly of the Board of Directors: The elections by the Board of Directors concerning the Chairman of the Board and the compositions of the Board committees, if any, will be published after the Board's assembly meeting.

Annual General Meeting invitation and materials

Annual General Meeting stock releases

The Annual General Meeting 2011

Elektrobit Corporation's Annual General Meeting will be held on Thursday 31 March 2011 in Oulu, Finland.

Possible requests from shareholders to put matters, which fall within the domain of the General Meeting, on the agenda of Elektrobit Corporation's 2011 Annual General Meeting shall be sent to Elektrobit Corporation's Board of Directors no later than 11 February 2011. 

The written request, together with an explanation or a draft resolution, shall be sent to:
Elektrobit Corporation / Legal Department, 
Tutkijantie 8,
FI-90590 Oulu

Annual General Meeting invitation and materials

The Annual General Meeting 2010

Instructions for holders of nominee registered shares

A holder of nominee registered shares, who wants to participate in the General Meeting, shall be temporarily entered into the shareholders' register of the company at the latest on 22 March 2010 by 10 a.m. Temporary registration into the shareholders' register is deemed as a simultaneous registration for the General Meeting.

Changes in shareholding that have occured after the record date of the General Meeting 15 March 2010 do not affect the right to participate in the General Meeting or the number of votes held by the shareholder.

A shareholder may participate in the General Meeting and exercise his/her rights at the General Meeting by way of proxy representation. A holder of nominee registered shares may issue a proxy document to his/her custodian in accordance with separate instructions given by the custodian. If a shareholder wants to authorize as representative some other party than his/her custodian, such representative shall present a dated proxy document or in another reliable manner demonstrate his/her right to represent the shareholder.

A holder of nominee registered shares is adviced to request without delay necessary instructions regarding the registration in the shareholders register of the company, the issuing of proxy documents and registration for the General Meeting from his/her custodian bank.

Annual General Meeting invitation and materials